6. Tournament Information for Managers

We had over 186 teams take part over 3 days last year with some travelling many miles to join us. I have attached the site plan for you to share with your parents with the information from the first email I sent to you a couple of weeks ago.

Space is limited in our main car park, and we only have 50 car parking spaces on site. Managers and coaches are allocated 1 (or 2 depending on capacity) spaces in the Tom Mann Car Park, on a first come first served basis. The postcode is NG24 4QN (Hawton Road on to Parkway, then Valley Prospect). (Car park marshals will have a list of teams entered)

Parking attendants will guide you into the car park and, once full any extra managers or coaches can park on the street nearby. Please help us to keep our neighbours happy by not parking on paths, corners, over driveways or double parking as Valley Prospect is a busy bus route. No cars are to be parked at the entrance to the venue or where there are traffic cones. We are being joined by Newark Police purely on a community interaction basis, but they may receive calls if parking becomes a problem.

Please ensure your parents and players know to park on the field with the entrance off Farndon Road (B6166) opposite the Spring House Pub (NG24 4SA) (What3words ///mornings.shadowing.opened). Please drive slowly on and off the park, our marshals will direct you. Unfortunately, due to issues with the council we must charge £2 a car this year, this will include a programme, and the path up to the pitches is flat and only a 5-minute walk. If they can walk or car share please do!

I am not able to give you the individual fixture lists, but managers will of course receive a copy of the fixture list at registration, and they are listed in the programme. We have altered the match lengths and timings to give players more time on the pitch – but are still working on the final timings so these may alter slightly but only to give you more time playing.

The managers briefing will take place at 8.15 am and 1.15pm in the pavilion, but I will send you any last minute information by Thursday 6th June.

Matches will start on the sound of a horn every 10 minutes and teams will get at least 5 games each. Please ensure your players are ready to start their match. Repeated delays causes problems for later arriving teams. Please ask players to play to the whistle and we can adjust as we go if there are any delays. Below is some information I hope you find helpful - with an alteration to the afternoon start time.

8th Saturday Morning
REGISTRATION 8.15AM SHARP WITH MATCHES COMMENCING AT 8.45AM

8th Saturday Afternoon
REGISTRATION 1.30PM SHARP WITH MATCHES COMMENCING AT 2.00PM

9th Sunday Morning
REGISTRATION 8.15AM SHARP WITH MATCHES COMMENCING AT 8.45AM

9th Sunday Afternoon
REGISTRATION 1.30PM SHARP WITH MATCHES COMMENCING AT 2.00PM

MIXED SATURDAY
Under 08 (5-A Side - Max 8 Players) 5v5 Pitch -SAT 8th am
Under 09 (7-A Side - Max 10 Players) 7v7 Pitch -SAT 8th am
Under 13 (8-A Side - Max 11 Players) 9v9 Pitch -SAT 8th am

Under 10 (7-A Side - Max 10 Players) 7v7 Pitch -SAT 8th pm
Under 11 (7-A Side - Max 10 Players) 7v7 Pitch -SAT 8th pm
Under 12 (8-A Side - Max 11 Players) 9v9 Pitch -SAT 8th pm

GIRLS SUNDAY
Under 09 (7-A Side - Max 10 Players) 7v7 Pitch -SUN 9th am
Under 12 (7-A Side - Max 10 Players) 7v7 Pitch -SUN 9th am
Under 13 (8-A Side - Max 11 Players) 9v9 Pitch -SUN 9th am

Under 10 (7-A Side - Max 10 Players) 7v7 Pitch -SUN 9th pm
Under 11 (7-A Side - Max 10 Players) 7v7 Pitch -SUN 9th pm
Under 14 (8-A Side - Max 11 Players) 9v9 Pitch -SUN 9th pm

Please bring 2 match balls and a set of bibs with you (for kit clashes). The home team will use their ball.
There will be a welfare box at the side of each pitch that has bottled water, sun cream and ice packs. Our community first aiders will also be on site with their mobile unit.

There will be 2 referees per pitch. In most cases there will be an adult referee and an under 18. The young refs will make their own decisions. Please respect and support the officials. We will not tolerate abuse and you will be removed from the tournament if we receive poor respect reports. All are qualified refs, managers, or young refs either qualified or mid qualification. The older teams will be officiated by qualified refs recommended by our local league referee coordinator.

We have a comprehensive event management plan with emergency procedures and contact details. I will send this to you next week for information. We will also be using 2-way radios on site. A photographer will be onsite, if there are any children that are NOT to be photographed or filmed, please let me know or alert an official on the day.

The winners receive a trophy. If you are playing in the afternoon, please ask players to arrive no earlier than 1.00pm to help with traffic congestion in the main parking area.

Thank you again for supporting our tournament and we look forward to seeing you in Newark.